Privacy Policy

Last updated: 07 April 2025
Approved by: National Council of the Ta-Seti Nation
Applies to: All members, staff, affiliates, partners, and service users

1. Purpose

The Ta-Seti Nation (“we,” “us,” or “our”) respects the privacy of our members, employees, and all individuals who interact with us. This Privacy Policy describes how we collect, use, share, store, and protect personal information, in accordance with applicable U.S. federal laws and the laws of the State of Florida, including the Florida Information Protection Act (FIPA).

2. Scope

This policy applies to all personal information collected, processed, stored, or shared by the Ta-Seti Nation through our website, forms, electronic correspondence, internal systems, and affiliated services.

3. Information We Collect

We collect personal information necessary to conduct our programs, fulfill legal obligations, and serve our members and stakeholders. This includes:

Full name, contact information (email, phone, address)
Date of birth and demographic data
Government-issued identification (e.g., for verification)
Membership details, applications, and agreements
Transaction and service usage history
Survey responses, feedback, and program evaluations
Device information, IP address, and site usage logs (when accessing our digital platforms)

4. How We Use Your Information

Your information is used for the following purposes:

To process applications, registrations, and agreements
To deliver services and communicate official decisions
To conduct assessments, evaluations, audits, and research
To enforce codes of conduct, policies, and disciplinary procedures
To comply with legal and regulatory obligations
To improve our services and support transparency

5. Legal Basis for Processing

We collect and process personal information based on:

Your informed consent
The performance of a contract or agreement
Our legitimate interests in managing internal operations
Legal obligations under state or federal law

6. Information Sharing

We do not sell your personal information. We may share it:

With service providers performing work on our behalf (under confidentiality agreements)
With regulatory or legal authorities if required by law
Within Ta-Seti Nation departments to fulfill legitimate functions
With third parties, only with your explicit consent, unless legally exempted

7. Data Storage and Security

We use SSL/TLS encryption and other reasonable administrative, technical, and physical safeguards to protect your data. Data is stored in secure systems with limited access and is retained only as long as necessary to fulfill legal or operational needs.

8. Your Rights

You have the right to:

Request access to the personal information we hold about you
Correct inaccuracies in your data
Withdraw consent where applicable
Request deletion of your information (unless retention is legally required)
Opt-out of certain data uses (such as marketing communications)

To exercise these rights, please contact us at Office of Safety and Security Management (ossm-jftsn@tasetination.org).

9. Cookies and Website Data

Our website may use cookies or analytics tools to improve user experience. You can manage your cookie preferences through your browser settings.

10. Children’s Privacy

We do not knowingly collect data from children under the age of 13 without verifiable parental consent. If we discover such data has been collected inadvertently, we will take steps to delete it.

11. U.S. State Privacy Notice

Residents of certain U.S. states may have additional rights regarding their personal information. These rights may include the right to access, delete, and opt out of the sale of personal information. To exercise these rights, please contact us at Office of Safety and Security Management (ossm-jftsn@tasetination.org).

12. Notice to California Residents

Under the California Consumer Privacy Act (CCPA), California residents have the right to:

Know: Request information about the categories and specific pieces of personal information we have collected.
Delete: Request the deletion of personal information.
Opt-Out: Opt-out of the sale of personal information.

To exercise these rights, please contact us at Office of Safety and Security Management (ossm-jftsn@tasetination.org). We do not sell personal information as defined by the CCPA.

13. Notice to Nevada Residents

Nevada residents have the right to request that we not sell certain personal information that we collect about them. We do not currently sell personal information as defined under Nevada law. However, if you are a Nevada resident and would like to make a request, please contact us at Office of Safety and Security Management (ossm-jftsn@tasetination.org).

14. Remedies for Breach of Privacy

In the event of a privacy breach:

Individuals will be notified within the time period required by Florida law (within 30 days as per FIPA).
Internal disciplinary action will be taken for negligence or willful misuse of private data.
Where appropriate, we may:
- Suspend or terminate access to systems
- File civil or criminal complaints
- Provide affected individuals with support or restitution
We will conduct a breach investigation, implement corrective measures, and document the incident as required by law.

15.

Here is a professionally worded Public Notice of Policy Change Clause suitable for inclusion in privacy policies, terms of service, or organizational bylaws. It ensures transparency and legal compliance when updating policies:

Public Notice of Policy Change

The Ta-Seti Nation reserves the right to amend, update, or revise its policies at any time to reflect changes in legal requirements, organizational practices, or operational needs. When material changes are made to any official policy, a public notice will be issued through one or more of the following channels:

A prominent notice on the official Ta-Seti Nation website: https://tasetination.org
Direct communication via email to affected members, partners, or stakeholders
Publication in official communications such as newsletters, bulletins, or public board announcements

Unless otherwise specified, changes will take effect immediately upon publication. Continued use of Ta-Seti Nation services or participation in its programs following such notice will constitute acceptance of the revised policy. It is the responsibility of all stakeholders to review policy updates as they are made available.

If the policy change involves the use or disclosure of personal information in a manner materially different from what was stated at the time of collection, individuals will be given an opportunity to provide explicit consent before such changes are applied retroactively.

For questions or concerns regarding policy changes, please contact us at Office of Safety and Security Management (ossm-jftsn@tasetination.org).

16. Contact Us

For questions, requests, or concerns related to this Privacy Policy or your personal information, please contact:

Ta-Seti Nation
Attn: Office of Safety and Security Management
8029 West McNab Road
#1042
Tamarac, FL 33321
Email: ossm-jftsn@tasetination.org
Website: https://tasetination.org